As you all might know that effective communication is really important for maintaining any relationship. It is a really essential skill that a person should have. Effective communication is either going to make or break your relationship with your hired freelancer.
Therefore, effective communication is the key factor in the completion of your project with excellent output or end result. So here, Krios will let you know about the most crucial tips and guidelines that will help you to learn and utilize this skill effectively.
Tips for Effective Communication in Business
There is a slight difference in working with full-time employees and freelancers. And that difference is the communication barrier that may exist between a freelancer and the employer. So here, we will let you know about some effective communication skills that will guide you thoroughly.
Tip No. 1 – Set Communication Rules
The first effective communication technique is to set communication rules between you and your freelancer. This is crucial in order to avoid any sort of misunderstanding between the two involved parties.
You need to understand that you and your freelancer probably do not live in the same time zone. So try to understand that your freelancer cannot be available to you all the time.
Therefore, set your availability. Always tell your freelancer at the time what you will be available. Find a suitable time for both of you as this is the best approach to resolve this issue.
Tip No. 2 – Better to Communicate in Writing
Another important technique that you could use is to try to communicate in writing. I know that it will consume a bit more time of yours in comparison to oral communication. But trust me, it will be more effective.
Whenever you are going to discuss the details regarding the project, you should try to put it in writing. Since when you communicate it in writing, there will be less chance of miscommunication.
When you talk to someone over the phone, you may think that the other party has understood everything, but suddenly when you hang up, you might mix up several details with each other.
Tip No. 3 – Always be clear and concise
Learn to communicate every detail by being clear and concise. Because when you make a lengthy conversation, things get complicated. As each freelancer is usually involved with more than one client at a time, so try to be as concise as possible.
Highlight or make bullet points of the essential items to be discussed. By highlighting these points, you will know concisely which things to talk about while conversing with your freelancer.
Tip No. 4 – Understand Each Other’s Differences
When communicating with your freelancer, try to understand the differences between each other. The differences might be because of culture. So it’s helpful to understand the common differences between each other. After settling that down, set proper guidelines to communicate with each other.
Tip No. 5 – Do Not Try to Control Them
As an employer, you should not always try to control your freelancer or regular employees. The regular employees might need to be controlled, but this approach may not always work with your freelancers.
Freelancers usually love freedom, and they complete their tasks at their own pace. Just give them their work and get feedback from them once a day or so. Set your milestones so that you can see how much work is completed.
Of course, sometimes, you need to keep in check with the freelancer as it is the demand for that specific project. Sometimes you have to work closely on a project as an employer, but that scenario is totally different.
Tip No. 6 – Allow Reasonable Time for Response
Obviously, I do not mean this regarding the completion of deadlines. But when you send a mail to your freelancer or a message, then you should wait for his response for some time. Stop your urge to send follow up messages or emails.
As I have mentioned earlier, it is better to set up a time or a day regarding the replies to messages or emails. By doing so, both the employer and the freelancer will know when you will respond to each other and when they should wait.
Tip No. 7 – Plan Well Before Hiring Your Freelancer
As an employer, you need to plan well before hiring the freelancer. Only then will you be able to take a good start on the project. You may think that you can hire any freelancer at the last moment. But it may not always work for you.
So try to communicate with the potential freelancer effectively. Ask him whether he will be available to take the project. Also, tell him about the project’s deadlines clearly before outsourcing any task to him.
Tip No. 8 – Always Establish Milestones
Follow this advice always as it is going to benefit both the employer and the freelancer. When you will set up milestones and divide the task into more straightforward tasks, you will know how much work is completed.
The freelancer will provide you the report regarding each milestone. You can set the time for the report as you like. By following this practice, you will be able to communicate well with your freelancer.
Tip No. 9 – Appreciate the Good Work
Like you always show appreciation to your regular employees, try to appreciate your freelancer also. By appreciating your freelancer, you will motivate him and develop a strong, loyal bond with him. By appreciating your freelancer, you are showing a good gesture.
If your hired freelancer has done great work, leave a positive review of his gig/service. That will benefit him too. Give verbal appreciation also to encourage him. And finally, the best way to encourage and appreciate him is to hire him for another project.
Finally, just try to understand the differences between each other. Treat each other respectfully. And find common grounds to settle the issues, if any, in between each other. A good talk can resolve almost anything.
Also, please read our other blog regarding how to avoid common hiring mistakes as an employer.